PROMOTION OF ACCESS TO INFORMATION ACT
MANUAL IN TERMS OF SECTION 51 OF THE ABOVE ACT
THE OIL AND COLOUR CHEMISTS’ ASSOCIATION – SOUTH AFRICAN DIVISION
CONTENTS OF MANUAL
1. INFORMATION REQUIRED UNDER SECTION 51(1} (a) OF THE ACT 1
2. OFFICIAL GUIDE REFERRED TO IN SECTION 10: SECTION 51 (1) (b) 1
3. THE LATEST NOTICE IN TERMS OF SECTION 52(2) 1
4. RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION: SECTION 51 (1) (d) 1
5. SUBJECTS AND CATEGORIES OF RECORDS HELD: SECTION 51 (1) (e) 2
6. DETAIL ON HOW TO MAKE A REQUEST FOR ACCESS -SECTION 51(e) 2
1. INFORMATION REQUIRED UNDER SECTION 51(1) (a) OF THE ACT
The contact details for the Head of THE OIL AND COLOUR CHEMISTS’ ASSOCIATION – SOUTH AFRICAN
DIVISION are as follows:
Postal Address – P O Box1549, Sun Valley, Cape Town 7985
Street Address – 16 Sea Cottage Drive, Noordhoek, Cape Town.
Telephone Number – 021 785 2081
Fax Number – 021 785 2863
2. DESCRIPTION OF GUIDE REFERRED TO IN SECTION 10: SECTION 51 (1) (b)
A Guide has been compiled in terms of Section 10 of PAlA by the Human Rights Commission. It contains
information required by a person wishing to exercise any right, contemplated by PAIA. It is available in all of the official languages.
The Guide is available for inspection, inter alia, at the office of the offices of the Human Rights Commission at 29 Princess of Wales Terrace, cm York and St. Andrews Street, Parktown and on its website at www.sahrc.org.za.
3. THE LATEST NOTICE IN TERMS OF SECTION 52(2):
At this stage no notice(s) has/have been published on the categories of records that are automatically available
without a person having to request access in terms of PAIA.
4. RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION: SECTION 51 (1) (d)
Records available in terms of other legislation are as follows:
. Companies Act 61 of 1973
. Income Tax Act 58 of 19625.
- SUBJECTS AND CATEGORIES OF RECORDS HELD BY THE OIL AND COLOUR CHEMISTS
ASSOCIATION: SECTION 51(1)(e)
5.1. COMPANIES ACT RECORD
Documents of incorporation
Memorandum and Articles of Association
Minutes of Board of Directors meetings
Records relating to the appointment of directors/ auditor/ secretary/public officer and other officers
Minutes of Committee meetings
5.2. FINANCIAL RECORDS
Annual Financial Statements
Electronic banking records
5.3. INCOME TAX RECORDS
All statutory compliances:
5.4. PERSONNEL DOCUMENTS AND RECORDS
Not Relevant – no persons employed
5.5 OTHER RECORDS
6. DETAIL ON HOW TO MAKE A REQUEST FOR ACCESS – SECTION 51 (e)
The requester must complete the prescribed form (available from the Human Rights Commission,
see Section 2 of this manual) and submit this form to the head of the Oil and Colour Chemists’
Association, South African Division at the address, fax number, or electronic mail address given in
Section 1 of this manual.
The requester will be notified as to the amount of the fee to be paid. A schedule of prescribed fees is available
from the Human Rights Commission.
The request will be processed once the fee is received.
The completed form must:
❧ provide sufficient particulars to enable the head of the private body to identify the records requested and to identify the requester,
❧ indicate which form of access is required,
❧ specify a postal address or fax number of the requester in the Republic,
❧ identify the right that the requester is seeking to exercise or protect, and provide an explanation of why the requested record is required for the exercise or protection of that right,
❧ if in addition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner,
If the request is made on behalf of another person, to submit proof of the capacity in which the
requester is making the request, to the reasonable satisfaction of the head of the private body.
October 18, 2010